Feature
Smart, Automated Invitations
Help administrators meet activity requirements by
automatically inviting people recommended by the recommendation engine
Automatic invites can be enabled for any organizational role in an activity. Set up the target audience, and let ActiCal do the hard work. ActiCal notifies the right people, helping you meet activity requirements without manual coordination. This reduces the need for administrative intervention and keeps your organization’s activities running smoothly with minimal effort. ActiCal records the RSVP status and measures the invitees engagement.
Let ActiCal do the work
Stop wasting time coordinating schedules and tracking people down. With ActiCal’s automatic invitations, the right participants are invited and notified – based on their roles, group memberships, past engagement, and what your organization deems most relevant.
Works in the Background – So You Don’t Have To
Set up how and when invitations should be sent just once, and ActiCal takes it from there. Invitations, reminders and follow-ups go out automatically based on your preferences.
Save Hours of manual Admin Work
You should no longer need to chase answers on mail, SMS or DMs. Our smart automation sends out timely invitations, reminders, and follow-ups – so you don’t have to.
Perfect for Busy Teams & Growing Organizations
Whether you’re managing five activities or fifty, our invitation & recommendation engine scales with your needs. Save time, reduce stress, and keep your organization aligned – effortlessly.
Case Study
See How MA Lerum Got More Members Involved – with Less Effort
MA Lerum, a Swedish motocross club, used ActiCal’s automatic invitations to boost member engagement – while reducing the time administrators spent coordinating activities. With one-time setup and targeted communication, they reached the right members at the right time without the usual back-and-forth.
“With ActiCal’s automatic invitations MA Lerum noticed engagement
among our members increased while our manual effort decreased”
Linda
Chairwoman of Motoramatörerna Lerum
Keep Every Activity on Track
Reliable planning. Predictable outcomes.
When the right people show up at the right time, everything just flows. Automated invitations help ensure your activities meet their required roles – without the administrator being chronically online.
Frequently asked questions about automatic invitations
Contact us if you can’t find the answer to your question.
Can I control when the invitations should be sent out?
Yes, you can control when invitations are sent, how many are invited at the same time and how long to wait for the RSVP.
How will the invitation be sent?
ActiCal supports both SMS and e-mail for sending invitations to users. Invites are accessible in your ActiCal Calendar as well.
When will the invitation be sent?
Invitations are sent based on the schedule you’ve set. Setup your organizations business hours and how many days before the activity the invitations will be sent out.
Is it possible to disable automatic invitations for certain activities?
Yes, you can enable or disable automatic invitations for any activity and specific roles in the activity.
What happens if someone declines an automatic invitation?
If someone declines the invitation and the role still requires someone to participate, then new invites will be send out automatically. Your organization members can see the RSVP statuses which enhances group dynamic and engagement.
Do automatic invitations respect notification preferences?
Yes. If a user has opted out of SMS or email notifications, those messages won’t be sent. However, if they’re still eligible to be invited, the invitation may still be created and made available within ActiCal. The organization members can see who has been invited and if they don’t have their notifications enabled. This opens up for a distributed way of working.
Can participants still sign up manually if automatic invitations are active?
Yes, your users are able to sign up as they wish – provided they are eligible for the role. You are able to send invitations manually as well.
Recommendations
With a focus on the organization’s planning, ActiCal saves time and effort for our customers. But what do our users say?
ActiCal helps our administrators so they don’t have to be available all the time. Simple and clear.
Linda
Chairwoman of Motoramatörerna Lerum
Now everyone in our organization knows who is working at what times. I no longer need to keep records in Excel files or send out information.
Vincent
CEO FitnessPortalen i Floda
